03-02-21 West Building Resources Flipbook

Appendix A: Event Services & Exhibitor Services Checklist

Time before move-in date

Description

Event Management

Exhibitor Services

12 months

Call from Event Manager;

Call from Exhibitor Services Representative.

Your Sales Manager and Event Manager will call you and review your event and our team assigned to assist you in the planning stages. We will also send out a link to a custom OCCC Portal resource tool that is interactive and allows both your team and the OCCC team to share documents, build a library of resources to maximize the experience during your planning stages and provide a mobile directory to use on site during your event for texting, calling or emailing all event contacts. Your EM will review your floor plan and the information required to ensure your proposed event program abides by certain building and fire safety code regulations.

Review your event and assigned team;

Review your event and assigned team.

Send link to custom interactive OCCC Portal resource tool; share

documents, build resources and provide mobile directory with your team and the OCCC team.

6 months

Submit Exhibit Hall Floor Plan for Fire Marshal review and approval;

Available for site/planning visits;

Review of building and life safety codes for event planning and logistics. Exhibit Hall Floor Plan changes/revisions submitted for Fire Marshal review and approval.

3 months

Your EM will request to review all proposed show specifications, proposed meeting room specifications and proposed theater activity. Your ESR will request to review the show exhibitor kit.

Review of show exhibitor kit;

Custom webpage available for show website, including real- time online ordering confirmations.

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